Martha's View on DJ's

Martha Stewart Blog Post

The following is a blog post taken from Martha Stewart Weddings. Please visit her site for more information. We at M.R.K.Entertainment could not agree more with her basic advise. She generally knows how to throw a party and her advise is spot on. From the meeting to signing a contract, she gives straight forward advice that all potential brides and grooms should consider.

http://www.marthastewartweddings.com/226871/hiring-disc-jockey

Martha Stewart Weddings, Volume 13 2000

Even the most versatile and talented band on earth could never provide the range of songs and performers that a disc jockey can. The best way to find a disc jockey is through referrals from friends who have had a good experience using one; you can also ask your wedding coordinator, caterer, photographer, florist, or banquet manager for referrals.

What to Look ForSince most disc jockeys' music libraries are huge, you will rarely find musical reasons to hire one deejay or service over another. Focus instead on credentials and references. Ask about rates; if they are considerably lower than the industry norm ($500 to $1,000 for a four-hour event), there may be a reason. If they are higher, ask for justification.

Meeting With the DeejayNever hire a deejay you haven't met in person. This is your opportunity to assess his personality and style. Viewing a videotape of a disc jockey's work can be helpful, but you must bear in mind that what you are viewing has been edited to include only the most flattering material.

Equipment and Backup PlansA professional disc jockey will bring professional digital equipment, not just an impressive home system. In addition to a dual-CD player to ensure continuous music and a good-quality amplifier and speakers, a disc jockey should be equipped with a wireless microphone for announcements and toasts. Make sure that the deejay has adequate backups because equipment failures, though rare, can occur.

Selecting the MusicWhen you meet with a disc jockey, he will generally give you a list of his most requested tracks -- often ranging from several hundred to a thousand titles -- from which you can select songs. You should also feel free to add any favorites that may not be included in his library. You can either supply them yourself or ask the deejay to purchase the CDs. At most weddings, requests from guests will be encouraged, unless you direct otherwise. But tell your disc jockey about any songs, or even genres of music, you don't want played (even if requested).

Booking the DeejayTry to book a deejay at least six months ahead of your wedding day. You should both sign a detailed contract specifying all logistics of the reception: date, location, time (including setup time; one hour prior to the start of the event is the norm), and projected length. Other things the contract should do is stipulate price and overtime charges (with a guarantee that the disc jockey will not leave for another event if you need him to stay beyond the scheduled end of the reception); list the sound equipment the deejay will be using and specify that backup equipment and personnel are available; and indicate that the disc jockey is covered by liability insurance. It could even spell out what the disc jockey is expected to wear.

Room Transformation Sable Oaks South Portland Maine

M.R.K.Entertainment and DJ Michael took on the Sable Oaks Marriott  for a room transformation. This wedding took place in October of 2014. A classic Italian wedding, we assisted with the process of adding a good dose of purple.

This wedding is an example of our Gold Package. This package is our most popular. We give couples the most popular services like:

Custom DJ Mixes
Spot Lighting 1st Dances
Uplighting
Monograms
Pin Spotting
and Much, Much More.

Call us today to book your date and transform your venue. Don't worry if your venue is plain, we'll make it magical. M.R.K.Entertainment is Maine's Wedding Specialist. 

Why Worry About Lighting?

In recent days, I've been asked by many brides, "Why should I worry about lighting?" Often over looked and at the same time, the fasting growing trend in Wedding "Looks" is the use of lighting effects to change the ambiance and mood. I will reply something like, "Do you want your venue looking exactly original or like the 50+ wedding prior to yours?" Using lighting, you can make a wedding event look entirely different from one hour to another. Unlike physical decorations, (paper, balloons, globes, fabric), once they are placed, you're stuck with that one look.

Lighting gives a client the ability to change the venue in a moments notice based upon desired looks. Moving between white and blue or pink is common, while quickly changing through a rainbow of effects will change an elegant mood to a raging party without upsetting the mature guest. Can you imagine painting the room in lights that complement the thousands of dollars you spent on gowns, suits and more. Why let the static and plain lights make your venue look okay, when it could look AMAZING!
Yes, you can just have a couple of disco lights, but this can also reek havoc on your wedding photos! In recent conversation with a local photographer, Stacia, she replied,
"DJ's who don't understand the process of a wedding and the lighting needs of the photographer can easily ruin many or most of the photographs by placing random gobos and lights on the faces of wedding party members during the most important moments."

With experince and knowledge, a good DJ will Program custom lighting shows to meet you vision and accompany the needs of other vendors like the photographer, videographer and caterer. The experience a of lighting technician will give you looks like no other, while protecting your images and memories that are being recorded.
Some couples express concern with the cost of lighting when they see the dramatic changes that are accessible once lighting is installed. Actually, Lighting is the MOST cost effective choice for decorating  choice, the least expensive. Seeing the images on this post, you would think these affects cost thousands. Actually, you're looking at a fraction of that price. Prices begin a few hundred and can climb into the thousands, depending on the venue size. If there are multiple rooms, halls, landings, and such, then there will be added cost. For most weddings and proms, the cost is on the lower end because most of these events have 150-250 people and simple locations. Consult with DJ Michael for more information about the cost of adding this feature to your event.
"How is lighting the most cost effective?" Have you ever priced the cost of decorations? Even then, you're not going to purchase one color or a couple table cloths. Venues WILL fine you if you use tape, nails, screws or damage the facility in any way. Pay a few fines and you'll be wishing you had lighting. Lighting does not affect the venue rules or regulations in anyway. Lighting is placed at strategic locations and secured with special fasteners. You won't need a variety of fabrics, or paper goods. Your DJ can assist in creating the color or colors you want in your venue. There is also no trash or cleaning to be done at the end of your event. This is better on our environment and on your wallet. Cleaning fees for linens are not cheap.
Lighting allows you to change, modify and alter the mood of a room quickly or slowly. Have you ever noticed that when it gets dark and quiet, you get sleepy? How do you feel when you see first fallen snow and outside looks pure and white? How about at sunset when you're watching the sun set from a great location and you feel the warms of the orange and yellow rays. See, lighting can make you feel a mood change. The advantage of lighting allows you the opportunity to quickly change the mood of your guest. When lights are carefully placed and cool colors are used, people are quiet and relaxed. When they become red, green and pinks, people become excited. Obviously, strobing lights either make you want to dance or be sick; this is be an option.
Having this control allows you to change how your guest act throughout the evening. When guest sit in the back of the room away from the dance floor, it can be intimidating to walk across the room and into the dance lights. When the room is lit up, they already feel as a part of of the group. Changing the lights will also send visual cues that the party has begun or it's time to grab someone special and hit the floor.
You should worry about lighting. You could save thousands by changing a simple room into an extraordinary venue, without the expensive venue cost. Schedule a consult now for more information!

Wedding Venue Review: Mariner's Church Portland Maine

A newly engaged couples first choice made is their date. Most often, couples choose a month and leave their date to the availability of a venue. It's imperative to find your venue and secure your date before booking with your entertainer. This affects the cost of your event because your venue will dictate the number of guest, time of date and access to your venue. 

This year, M.R.K.Entertainment will be the choice entertainer for four Portland Wedding's at the Mariner's Church. We're excited to go back because this venue has a great layout and extremely friendly staff. Upon entering the facility, we (as a vendor) are welcomed and supported by the event staff. They were friendly and courteous; always offering support to ensure the event happens the way the client wishes. We've been to too many venues that don't support entertainers.

Source: http://commons.wikimedia.org/

What we Love:

• Great Location - In the heart of the Old Port and between several hotels.
• Amazing Views - look down on the hustle and bustling Old Port.
• Third Floor - Loud music, no problem. 
• Elevator - no stair climbs here.
• Dual Bars - Yes one full and one micro. This helps to get drinks in guest hands.
• Center Dance floor - Plenty of locations for guest away from the music.
• Balcony - Let's guest look down on the dance floor.
• Domed Ceiling - Project images or color on a beautiful dome (20' up)
• Giant Windows on Fore Street - Amazing Views
• Friendly Staff - Very helpful and knowledgeable. 
• Good Food & Drink - The food is good and the drinks are cold. 
• Ramp Access - No stairs to climb, unless you want too.

Source: http://www.focusphotography.com

What we Don't Like:

• No Parking - parking can be a challenge, but there's plenty garages
• No Load In - Staff will offer to assist, but there's no designated Load-in Parking.
• Columns - They're need for support, but can obstruct views of seated guest.

Summary:

The question I like to ask myself when reviewing a wedding venue is, "Would I get married here?" The answer here is, "Yes." The limitations are manageable. Parking is available and you could get parking supplied by the hotels. Commuting guest could get parking in a garage. The load in might cost you extra for the inconvenience for the lack of access, but it would be worth the money for a full lighting system. The only real issue is the columns. If you work with a good entertainer, they could help compensate the obstructed view by letting guest know that an event is happening, like the first dance. Your guest could then move and get a good view. This would only happen a few times throughout the night. 

The Mariner's Church will give you everything you need in one place. It's unique layout and architecture will enhance your wedding reception. 

Below is an example of M.R.K.Entertainments simple lighting for a New Year's Evening event on December 31st of 2012. Notice the wall sconces that accentuate the walls and beautiful domed ceiling. Beware, this venue's dance floor requires powerful lighting to give this effect.

Getting a simple quote! Did you know?

Why can't I get a simple quote?

"Why can't I get a quick quote?" is by far the most asked question by potential clients. As DJ's we hear this all the time and are often caught between a rock and a hard place. We want to be able to offer the best service as a low cost, but often what clients seek is much more than a "Basic Package Price." Our future clients are expecting much more than speakers. As a result, we become educators of sound, light and service.

What clients often don't understand is the complexity of variables in making a quote. Granted we all want to offer something at a discount or free, but even with incentives, we still have to make a profit. Often my clients are amazed at the number of variables involved with quoting an event. The basic variables are of course sound and lighting. Many never factor for layout, time, travel, expenses, location and most importantly, the date. Why do these factors matter?

The sound variable is the most critical factor. Many people don't understand venue sound and how it affects the volume and clarity of music. As you add people to a venue, each body absorbs sound. I explain this with a bucket of water. If fill a buck of water and drop in a couple sponges and they float around, it's the same as a room with an adequate sound system. If I keep adding sponges (people to a room) eventually, I'll run out of water and not all the sponges will be equally wet. Just like sound, if you over fill a room or under drive the sound, you're left with some who hear the music and some who don't. Similar to sound is lighting.

Have you ever seen an event with one light? What happens when a guest walks in front? Ever try cooking in a kitchen with just one over head lamp? That's right, the number of people and type of lighting greatly affect the room. Sure, plain white light is crisp and clean, but it doesn't announce "Party." What is the really point of a reception? You want to have people dancing and laughing. This said, the placement of the lights chosen is also critical. 

The placement of lights with a well though out layout also affects the cost of an event. If you need to run speaker or lights to multiple locations or even rooms, then the time and expenses will increase. Careful layout will help to maximize lighting and sound, with keeping cost down. If specific layouts are needed, then it takes time to calculate, setup and add for the changes.

We DJ's enjoy what we do. I've personally DJ'd some events that were booked at 3 hours and I work 3 hours and 30 minutes. But, I've also DJ'd events with a contract of 3  hours and the event resulted in 12 plus hours. (Hard lesson learned) Our time to complete our job defiantly affects the quote. I remember a client who asked for 3 hours of service and was more than willing to pay the going rate. But, she wanted me to set up at 9:00 AM and be gone (leaving my equipment) until noon time and then begin spinning at 1:00 pm! Again, I don't mind donating some time, but waiting 4 hours is not reasonable for anyone! Personally, I charge less per hour for waiting or breaking the play time up. I'm not driving around and wasting gas, so I charge a different rate for waiting than traveling.

The cost of gas today affects every business. Gone are the days where DJ's will travel hundreds of miles at no cost for a client. Trucks, to haul the gear, not good on gas. Driving a hundred miles could cost a DJ $60 plus dollars for the trip. No charge for excessive travel could gobble up the funds. 

Traveling also can result in other expenses, tolls, food, lodging. Often these expenses are never considered when calculating an event. If I DJ past 11 PM and I'm more than one hour from my home, I require lodging. Driving a truck after working 6-12 hours at 1 in the morning is just plain dangerous. Local jobs are always preferred when they're accessible. 

 The clients location greatly affects the cost. I took on a client at a school on a local island to help some kids have a fun dance. The kids had a great time and the 3 hours of work was fun. The location was not fun. First, I had to drive across town and park in a garage. I then asked to roll all my gear to a loading dock, load it on a boat, ride to the island, unload the boat, load into another truck and then into the building. The best part was the return trip in the rain. Needless-to-say, that 3 hour job became close to 10 hours and it was only 10 miles from my home. Location also impacts access to the load in time. If your event location is on the top floor of a hotel or down a long winding unpaved path, this all takes more time.

Finally the day a client chooses for his or her event will drastically impact the cost through supply and demand. Obviously, many people want a DJ during the holidays or New Year's Eve. Looking at the date alone is not enough. We also have to look at events occurring during that time. There are many times when my services were requested during events such as festivals or fairs. The previously mentioned variables and date, add up to cost.

So why can't I just throw out a quote? In order for DJ's to make a living, we have to account for all these factors. Tell us the specific details of your plan through a free consultation and we'll give you the most accurate and reasonable quote we can.

iPhone App for Wedding Music Selections

During the consultations in planning a wedding many of my clients ask for suggestions for music. Believe me, I know the difficulty in just thinking of "That Great Song" with little notice. Add the stress of planning a wedding and all of a sudden, you can't remember any songs that you want played at your event. Now, my friends at DJ Intelligence (a disc jockey software company), has created an application to help you with this.

"Fun Wedding" is an application designed to show you the most requested songs for various types of dances. You can search the "Tops" list, decades tops, specialty dance tops, make favorites, email them to your DJ and even find a DJ. You don't have to worry about the latter, you're already here!

As an experienced DJ, I can contest that this applications Top or Most Requested list are quite accurate. Granted, its almost impossible for one company to create the "Perfect" list since you're competing with reqest from around the country, from different generations and cultures. But, knowing these list are a mix and every song listed shouldn't necessarily be played at your event is valuble information. If you see AC/DC, DMX, or Wagner on one list, don't worry they won't be and shouldn't be played in seccession.

On the the Parts of the the program:

TOP 200

The Top 200 is a vast list that calculates the top 200 played songs. As previously mentioned, there is an eclectic mix of music here. This is a great place to start looking for a mixtue of rock, dance, rap, classics in one location. As you can see, "I Gotta Feeling" has a Gold Star. This is a way to favorite songs you like as you move through the various songs. More about this latter.

Decades List

Next up is the "Decades List." This list is helpful for narrowing down your search of a particular decade. It ranges from the 1950's to today. I'm starting to use this application with guest at weddings and dances. I turn it on my iPad and visit tables introducing myself. When guest say, "Play something from the 60's" I can show them this list and I can quickly compile a list of songs by marking them as favorites. Then when I go back to the DJ table, I can load them into the request list. I'm finding more guest are interested in picking a song from a list, rather than trying to recall a song.

Specialty Dances

Now we have the Top 50 Songs for each Specialty Dance for weddings. This tool is great to allow a couple to sit down and review songs without being at at computer. If you're at a coffee shop or out to dinner, you can review these songs. You can also favorite multiple songs because some songs you just want to hear at some point during the event.

FAVORITES

Now we get to the good part. As I mentioned earlier, as you move through the various list, you can favorite songs that you want to hear. From this point, you can email those songs directly to your DJ! That address would be DJ@MRKE.biz

Emailing Favorites

YOU CAN ADD YOUR WEDDING DATE

Finally, you can even find a DJ if you need one through the program. But remember, the DJ you're looking for is DJ Michael at www.mrke.biz! If he can't perform at your event, he'll help you find a DJ who can meet your needs and be availble for your date. 

Find a DJ

What don't I like about the application? Prelistening to songs can be a little clumbsy. 

I'd like to see a song, genre, and advance search.

Add DJ Reviews to the "Find A DJ"

Since this is part of a DJ Software Company, I'd like to see direct integration to your request list. At this time, you have to email yourself the list and then go to your DJ's online request list and type them in. 

Add a "Client Log-in" for users to access their time lines, guest list and such.

All and all, I'll give this 3.5 Stars out of 4. Add the above and I'll raise my rating. I will say it's a nice application to have at $.99 Given the low cost, I'd suggest, if you need help finding songs, to purchase this application. If you're a DJ with DJ Intelligence, then absolutely purchase it for your event and consultations. You can find the application here: Fun Wedding

GOBO's Add Elegance

CUSTOM GOBO'S

A custom gobo can add another level of elegance to your event. These gobo's show your comittment and dedication to this day.

These images can be projected on the wall, floor or ceiling. In some cases, they can be multiplied, rotated, moved and diffused.

A great effect is to have the Wedding Party Introductions and have this image appear as the Bride & Groom are introduced. Another effect is ito have it move or multiple when the first dance begins.

The cost of gobos varies upon the size, detail and glass vs. steel. For the most part, a simple gobo can be added for as little as $50 and up to several hundred (this is for 3D Glass Gobos). When you think about the "Wow" factor of a simple table tent or bouquet, the cost of a gobo is minimal.

At M.R.K.Entainment, you will keep the gobo at the end of the event (for all custom gobo's). You will also recieve instructions on how to recycle and use it at other events in the future, if you so choose.

So why settle for simple lighting, when you can add a WOW factor for little expense. 

WANT TO KNOW MORE? CLICK HERE TO ARRANGE A CONSULTATION

EMAIL Michael Here

Think about!

Last night I went to a wonderful wedding as a guest. I attended this event with my girl friend who knew a few people. It was interesting sitting on the other side of the table. I get the opportunity to observe weddings a couple times a year, which can be great to give a new perspective.

This wedding was beautiful. Decorated and embellished with the best of traditions. From lace to live musicians, this crowd was into the celebration. Held on at old farm with tents and barn conversions, I had to tip my hat to the creative mind of the bride.

The Wedding went well, but I noticed the format seemed awkward. Guest seemed confused about where to go, what to do and when to do it. Needless-to-say, this was resolved with support of the Grooms men. Despite the the awkward transitions, people still enjoyed themselves, the conversation and food and drink.

Part of the awkward nature of the arrangement was the dance floor. This floor was located in the back end of this beautiful old barn. I get it, it was the ambiance. But, the DJ was setup in a stall; I assume to give room for more guest to dance. I approached him to introduce myself and I noticed a few issues. The speakers where not placed above guest head room. What occurs here is, when guest stand in front of the speakers, the music dies on the dance floor. The DJ turns up the music and blast the guest standing in front of the speakers. The table had a linen draped over it, and it did not extend to the floor. This DJ (who was using vinyl, not needed) had cables strewed about and a cheap plastic white milk create on top of the table. He used a laptop (good for music selection and fast searching), but it had no case and the wires dropped about the table. Little was too simplistic; my observation correct noting later that it was difficult to see guest. It's difficult to go to a wedding an not take notes on how others perform.

Despite how others feel the setup should look, one would agree that on a ceremonial celebration, everyone should be dressed appropriately. Well, I felt our DJ let us down in that department too. He was a bit young, maybe mid-twenties. He wore khaki cargo pants and a sort-of white shirt (I think it was white at one time) but I couldn't tell through the wrinkles. He did have a tie on earlier in the night, but it didn't match the wedding party. (Something I insist on to give flow and continuity.) I acknowledge him, shook his hand and went about mingling with guest.

After the dinner, the bride and groom cut the cake and moved over to the dance floor for the first dance. This is where everything fell apart. The DJ announced the dances. Despite the music being too loud, because the speakers were too low, he had a pleasant voice when he left out the "Yups", "Sups", and "Yo Yo's". I was elated to find another great Hip Hop Wanna Be DJ as the entertainment. Let me remind you, this was a more of a traditional family. I kept my comments or judgements to myself, although I could see my girlfriend could read my mind. You never know the connections between event staff and the party. So, it behoves one to refrain. I thought, maybe he's a cousin, someones brother or a close friend just trying to help this wonderful couple save money. (i.e...Don't Do It) Thinking it was a lack of experience, I stayed the course unil...

This would be fine, if he cleaned up the wires?

This is where I need to pause and say, unless you're a Hip Hop artist and you want your wedding with that format, it's generally not appropriate for ALL of your guest. Yes, the DJ proceeded to scratch over the "Slow Dance" songs of the Bride & Groom, Father & Daughter and even the Mother & Son. Now let me say, I get the scratching. Done purposefully and appropriately, it can liven up a dance floor. Kids in high school dances appreciate it. At a wedding reception, I had a difficult time adjusting. I chuckled after a guest turned around and asked me, "Is he really scratching?" I had to sorrowfully admit, "Yes, he is." I decided to wait a bit longer for the dance floor to open.

Now the bridal party invited everyone to the dance floor. I figured this would be a great time to get a waltz, trot or even a disco dance in with the girl friend. As you step in sequence to music for waltz (3 count beats) or foxtrot (4 count), I learned that it's difficult to focus when there is random scratches over the music. Enough was enough. We said our good byes and left. It was an hour drive home and my girlfriend and I had a long conversation. She expressed how wonderful the decorations and ceremony was, but she did notice the poor sound, lack of flow (execution) and of course the DJ who should have assumed the responsibility for the event execution.

Here's my point of this post. Brides, Grooms and Parents of, please DO NOT think about the aspects of your special day in terms of "How can I cut more cost?" Obviously, cost are a determining factor of your event. But, how do you want guest to leave your event? What do you want them to remember? I'll obviously write a letter to this couple thanking them for opportunity to witness their nuptial. But, I will always remember this DJ. I won't recall much about the food; it was acceptable, but bland. The bland food will not overpower the memory of the young kid trying to figure our how to be a wedding DJ at this poor brides wedding.

Read my post on COST. This post explains pre and post survey's of brides expenses. Time and time again, surveys have concluded that Brides and Grooms wish they had spent more money on the entertainment, rather than flowers, attire or food. Strangely enough, many repeat these mistakes.

Think about it. Do you really want to trust a cousin who DJ'd in his college dorm room, at a bar or night club, to DJ your special day? Understanding guest needs, genre, generational differences and blending these elements into a seamless night so that you can be pampered is not easy. It takes experience, equipment and most of all, attention to detail by your DJ/EmCee. Don't fall into the trap of trying to save a couple hundred dollars and leave you guest talking for years about how the awful entertainment. Let them talk about how amazing you were because the DJ took all the extra steps to ensure you were the focus of the day.

Why Hire A DJ?

When ceremonies first played music, most of the music was played by family or town musicians. Then musicians were contracted. With the invention of recorded music, radio stations needed employees with personality and musical knowledge to play songs that would attract listeners. In the case of a ceremony, function or dance, you want to be sure what is being play will get dancers on the floor. When people dance, they comment on how great of time the event was.

Although we're labeled DJ's (Disc Jockey's), our jobs have morphed into something well beyond that of a musician. Today, DJ's must understand the planning process, electrical loads, music, timing, a multitude of genre, lighting and microphone skills. Gone are the days of a DJ for hire who only plays music and never says a word.  

M.R.K.E had designed it service to include much more than a "DJ." We will assist in design, planning, implementation, programming, song selection and more. We're a beginning to end service that will work our best to make your event spectacular. We provide music that is timed and integrated into seamless transitions that will keep guess dancing throughout the night. 

Why not hire a band? 


We will work with you and your band at a reduced cost. Many DJ's will give you the positives of DJ service and not the drawbacks. Obviously, a DJ is not a full live band, but they are still musicians. We play a different instrument that is not easily controlled. At M.R.K.E., we'll can appreciate the ambiance of a live band. Schedule a consult now and see if we can accommodate the times when you band will not play. Yes, your band will take breaks, make mistakes and even have a limited set list. Unfortunately for us, we do not take breaks or forget cords. 

The Advantages of a DJ:

With a DJ, you get unlimited song selection, lighting, planning, collaboration, programming and interaction. We can plan classical from the Mid-sixteenth Century to today's pop hits. Our specialty is Top 40, upbeat dance music. We can accommodate a wide variety of request and mix those songs in at appropriate times.

One of the strongest points of a DJ is the ability to collaborate with other vendors. DJ's can be extremely flexible to changes. They can assist and accommodate other vendors with the implementation of your event plans. A good DJ will let the videographer and photographer know exactly what time each event is happening and where it's going to take place. As the night goes on, it will be your DJ who will ensure events follow your timeline. 

Your Wedding Budget

If this is the first time you’ve considered hiring, you’ll find that everyone knows someone who could do it for you. Don’t be swayed by a favor in exchange for making or breaking your wedding day. The ability level of DJ’s and the equipment of DJ’s vary greatly from one to another. In 1999, Modern Bride conducted a survey of brides after their wedding. The survey found that most brides wished they had spent more on their entertainment, and less on food or attire.

The average cost of a wedding, according to “The Know”, is $27,800. The 1999, Modern Bride conducted a survey before and after brides weddings. They discovered that many brides did not budget appropriately. They asked two specific questions, “What percent of your reception budget was spent on those items?” and then “What factor proved most important to the success of your wedding?” The results are graphed below.

In my interviews with wedding and event planners, budgeting for entertainment should be at least 10-15% of your budget for weddings and 50% or more for other events (School Dances, Corporate Functions, etc...). If your wedding budget is $10,000, then you should allow $1,000-$1,500. IF you’re budgeting $20,000, then $2,000-$3,000 should be your entertainment budget. According to brides surveyed, they wished they had allocated more than 4%, when they acknowledged that the entertainment was the the largest determining factor at the reception.

The results of this survey indicate that brides did not allocate the correct budget for their entertainment. It is through a consultation with a DJ that you can learn about what a DJ can offer concerning entertainment. Entertainment can offer much more than music. Entertainment also includes, equipment, lighting, programming, planning, organizing, rehearsing. Do you want to risk your wedding, just to save a few hundred dollars on entertainment? If entertainment is a major factor of your reception, shouldn’t you budget accordingly.

Keep in mind, when you receive quotes from DJ’s, experience, equipment and lighting will affect the cost. Not all DJ’s understand equipment and lighting; it’s investment is enormous. Your special day must be prepared with a knowledgable, experienced and equipped DJ. Ask your DJ for a breakdown (itemized list) of services rendered, this way you can compare what’s being offered. This way, you’ll make an educated and unbiased decision to ensure your day will be a success.
Bride Statistics*...

• 72% of all brides say they would have spent more time choosing their reception entertainment.

• Almost 100% say they would have spent more of their budget on the entertainment.

• During wedding planning, Brides say their highest priority is their attire, followed by the reception site and caterer -reception entertainment is among the least of their priorities. Within one week after their reception, 78% of Brides say they would have made the entertainment their highest priority!

• When asked 81% of guests say the thing they remember most about a wedding is the entertainment.

• 65% of all couples that chose a band to entertain at their wedding, said, if they had it to do over again, they would have chosen a disc jockey

*These statistics were published in St. Louis Bride & Groom Magazine in 2003. Sources include: Simmons, 2001; USA Today, 2002; National Bridal Service, 2001; The Knot, 2002; Brides Magazine, 2001.

Gear needed for uplighting

Previously, lighting companies would used a Par Can to light any venue, up or down. These par cans are heavy, they get hot and they can even start fires. Placing a par can inside of a table, under fabric or against a wall on the floor will certainly start a fire. These fixtures were also famous of consuming kilowatts of electricity, often not available at many venues. This resulted in needing a generator outside to provide the extra power. Also, these fixtures needed to be “Gelled” with a sheet of plastic to produce a color. In order to change the color, one must replace the Gel or place multiple par cans with different colors in each can. As you can see, this can become expensive fast.

With the invention of the LED, par cans have begun their conversion. Now, companies are producing LED par cans the don’t have the draw backs of previous modes. There is little to no heat, no chance of fire, they don’t spark and they can produce millions of colors. The options with an LED par can are almost limit less. Now, these can even be wirelessly controlled, resulting in no cords or wires.

A critical piece in controlling the lighting and design is the board. These boards operate on a protocol of DMX512. For lighting designers, this is a familiar language and process. For amateurs, this can easily become overwhelming and frustrating. Many designers will use a board like the one pictured below.

Having a board give the designer the options of color, fade, intensity, blends, movement, strobe, pulsing, and much more. Programming these fixtures takes experience and knowledge. You won’t want a strobe affect during your first dance! Hiring a professional will help to ensure the effects you want are programmed correctly and reviewed before your event.

Aside from this basic equipment, a DJ or you will also need electrical cables. It seems simple to think one could purchase a bunch of cables and plug a series of lights in, but you’ll want to be sure that you don’t overload a curicut. Drawing too much wattage can trip a breaker and leave you and your guest in the dark until the breaker is reset. Amateurs are not good at calculating draw, wattage or amperage of complied fixtures.

Finally, you’ll need dozens DMX cables. These cables are specifically designed for this language and these fixtures. Failure to use a DMX cable (often confused with an XLR or Stereo Mic Cable) will result in erract fixture behavior. Amateurs make this mistake often. The cost is of DMX cables are considerably higher than that of microphone cables. If your lighting designer decides to cut corners, it could produce unwanted effects like, blinking lights, strobing, odd colors or no light at all.

What question should you ask your DJ?

When you meet you DJ, you’ll want a list of questions to ask. This way you’ll understand how this DJ operates and are they the right DJ for you. As your potential DJ, I’d encourage you to interview other DJ’s in the area. In fact, I’ll provide links and contacts to them. I want to be sure that we are compatible before booking. If we cannot provide the service that you seek, then we will encourage you to contract a DJ that can ensure your needs and vision

Understanding what a DJ is:

DJ’s have a strong understanding of music and crowds. There are many knowledgable musicians and radio DJ’s. The key here is they must also understand crowds. If they do not, they could easily play what they consider great music and leave your guest sitting at a table. There is a flair to understanding how people react to music. There is a sequence that experienced DJ’s understand and follow. Don’t pick a DJ who has a great depth of musical knowledge without understanding crowd motivation.

A DJ is a performer. They find speaking into a microphone and leading groups of people exciting and a pleasure. It does take years to develop this kind of confidence. Many feel sick at the thought of speaking into an amplified microphone in front of friends and family, Dj’s should feel elated. When DJ’s develop microphone skills, they slowly transition to become an Emcee.

Why do you need an Emcee too?

When DJ’s build a name, they will become a natural Emcee; hopefully you were referred to this site by a quality experience. As a DJ that has Emcee’d events of of 1400 guest, can contest, it’s not easy to speak clearly and articulately. It’s imperative that you have a DJ with experience who can handle announcements, conduct games or lead groups with poise and grace. This quality does come at a price. When you pay a lower premium, often you’re paying for less experience. Do you really want a DJ learning at your event?

DJ’s regardless of the contracted hours in a week DJ’s have a lot invested in their equipment (gear). This gear is incredibly expensive. For example one quality compact disc play will easily cost $700-$1,200. Multiply that by two and then look at the other gear. Case, mixers, amplifiers, equalizers, cables, speakers, stands, truss, lighting, computers will easily put the DJ’s expenses in the many thousands of dollars. Also, the music is at a premium too. Many DJ’s will spend hundreds of dollars each month to continue their collection and have the current music; not to mention the tens of thousands of dollars spent older music. DJ’s must recoup these expenses with wages.

DJ’s will want to represent themselves. A good DJ will not want to DJ for another company, since his investment in equipment and performance will only bring more business to that contracted DJ company. Be weary of Companies that subcontract their entertainers (DJs). When a subcontract happens, the subcontracted DJ usually lacks ability to market, meet the needs of clients (generating repeat business in their own name) and/or they lack equipment needed to complete the event request. Companies that Subcontract will gladly take you money at a premium and pay another DJ less to perform at your event.

An experienced DJ will want to meet with you several times for the following reasons. First, to be sure you and they are compatible. You don’t want a hip-hop DJ trying to Emcee a Big Band era event. Meeting more than once shows commitment from your DJ, even if the meeting is 5-10 minutes to review plans. You DJ will be available daily to answer questions. A DJ should be able to answer questions anytime of day without hesitation. The exception to this would be custom work, which might require unique items that might be on a limited inventory.

A good DJ must also be a good planner. He should be on time for meetings, offer assistance with planning and timelines. A good DJ should also be willing to assist you in this process of planning or work with your wedding planner. This willingness to collaborate, and plan will ensure an amazing event.

Does your DJ have liability insurance?

Many venues will not allow a DJ to enter without it. Ask your DJ about his/her liability insurance. Liability insurance protects you, your guests, the venue and the DJ. If an accident occurs, you could be held liable. What if a speaker fell on a guest?

When does a DJ setup?

Many people do not understand the importance of DJ setup time. I’ve heard of stories in the DJ community when a venue was rented without the planning of setup. The DJ showed up and sat at a closed door only to find that he could not enter. This DJ was still setting up gear while guest were standing in the venue.

A good DJ should be willing to negotiate the setup time. Depending on the event, this time can fluctuate. Factors that cause elongated time are: larger venues, specialty lighting, small entrances, stairs, fences, parking, running of electrical power sources, hiding wiring and building custom lighting shows. Your DJ should be willing to arrive at least an hour or more before the guest arrive. Wedding reception arrival times should be 2-3 hours before the reception, to be sure testing of lighting and sound does not interfere with the ceremony. You want to be sure your DJ will have everything setup and secured before guest arrive.

Why worry about setup and testing.

Your DJ should be willing to test and show you the equipment prior to your event. DJ’s should have adequate time to setup and test all their prior to any guest arrival. Dj’s will need time to ensure all wires, equipment and lighting are working appropriately and have enough time to change these out in the case of a faulty unit. This also includes “masking” or hiding all wires, tables and gear. Quality DJ’s will have skirts, facades and screens to help in hiding ugly wires and gear. Wires should also be taped down to ensure guest will not trip or fall over equipment. Ask if your DJ is willing to conduct a “walk-through” to show your planner or caterers where cables and equipment lay.

At this time your DJ should be changed into appropriate attire for your event. If you are having a wedding, they should be in attire that compliments your wedding party. Don’t settle for a DJ who will wear jeans and a t-shirt. It’s important that the DJ wait to change to be sure their attire will remain clean and wrinkle free.

How much music do I need?

The music access is a noticeable factor of hiring your DJ. Many DJ’s have large collections, but are those selections your style of music? The DJ might have a large collection of country music, but is that going to work for a disco party? Your DJ should have a sizable collection of music. The minimum would be a few thousand songs. A strong collection would be in the 20,000 plus range. You’ll want access to a selection of popular songs that meet your event needs.

Is having a large collection imperative? No, you wan’t need a DJ to bring 50,000 tracks to a 4-5 hour event. On average, you’ll hear 15-20 songs an hour. A five hour event, you’ll hear approximately 100 songs or .o2% of that 50,000 title collection. Most likely, you’ll be paying a lot more for the extra titles you won’t hear. Most DJ’s will have the most popular songs, ranging around 2,000 titles. If you too the top 100 songs of each year for the last half century, that would only be 600 songs. Beyond that, it becomes specialty music

What music format should DJ’s use?

There are several formats that music is recorded. Tape, Vinyl, and Digital. Tapes include cassette, reel-to-reel and 8-track. This format is subject to damage with heat, wear and stretching. Vinyl “Records” proved valuable in their day, but they too are subject to the same factors as tape, but scratches can also affect the sound. Digital is the way to go.

Compact disc has over taken the business. Compact disc provide excellent digital copies of the music that sound the same every time they are played. MP3 has begun to replace the compact disc. If songs are recorded at a rate of 128 kps per second, you will not notice a sound quality difference. MP3 also allows immediate access to tens of thousands of songs for play; no more waiting for a DJ to find the song. Many DJ’s can download a song durning an event. Inquire about how DJ’s ensure they will have the music your guest want.

Start time is the first impression.

As your event begins and guest arrive, you’ll want some form of receiving music. DJ’s should provide a selection of music for each stage of your event. Cocktail, reception, dinner music all require tact and easy listening. You don’t want people to shout over music while trying to converse.

Why are microphones important?

Microphones are imperative at your event. Wireless has become the standard, but your DJ should have a wired microphone to backup the wireless in the case of equipment failure. Wireless microphones will allow your DJ to move to your guest, rather than having your guest move up to the DJ. If people can stay at their table, they will feel more comfortable speaking.

Lighting can make the difference.

On factor that is often overlooked is lighting. Failure to provide appropriate lighting for your event can make or ruin the event. Adding lighting will change the mood of your guest. Good DJ’s should have the ability to cast sold colors in the room and add effects per music selection. Slow songs cry for soft gentle light, while dance and disco scream for bouncing light. This light should be confide to the dance floor area, to ensure it won’t affect the viewing of seated guest. Much of this can be done with a programming language called DMX 512. With this language, DJ’s can custom build and modify the lighting to your taste. Without this option, you’ll have static effects that have limited control or options.

The sound system need for your event.

Quality equipment must include bi-amping. This separates the bass (low end) from the highs (Treble). Speakers have range. Few speakers can play quality through full range. By separating and splitting the signal, you’ll have a clearer sound with punch (beat). Amateur DJ’s will try to sneak by with just two speakers. Requiring your DJ to provide a sub woofer separate from the main speakers will ensure better quality that your guest will feel.

Cost, why so high?

Professional DJ’s will charge what the market warrants. They will rarely drop their prices due to the need for quality equipment and music. DJ’s who charge less are often inexperienced and cannot obtain repeat performances. If you meet a DJ that has rates that differ from most, you should proceed with caution, there is a reason. Ask the questions listed below to compare DJ's on equal ground.

Again, music quality, equiptment and time investment will pay huge dividiends for your event. If you want an amazing day, you must expect to pay the going rate. This rate varies within Maine, but averages about $1,000.00 for planning, setup, programming, testing, modfiying, scripting, Emcee, ensuring cues are met at the correct time and that your day is a hit.

It's my personal experience that with a 5 hour contracted wedding, I'll invest approximately 20 hours of work. These hours of work do not account for the cost of music, sound equiptment, transportation, lighitng equiptment and etc. The break down looks like this:

Inital Consult: 1-2 hours
Contracting Consult: 1 hours
2nd Consult: 1-2 hours
Site Visit: 1-3 hours (depending on travel)
Pre-Wedding Consult: 1-2 hours
Travel & Loading Equiptment: 1-2 hours
Wedding Setup: 2-6 hours (depeding on sound & lighting)
Wedding Event/Ceremony: 4-7 hours
Equiptment Break Down: 1-2 hours
Return Travel & Unloading: 1-2 hours

As you can see, the hours invested are: 14 - 29 hours. This averages to 21.5 hours. Obviously, there are many factors to consider when figures hours. Understanding the amount of time a DJ will invest is important when meeting your DJ. Inexpensive DJ's will not invest time in planning your event!

Here are the questions to ask your potential DJ.

Will you personally be the DJ for our reception?
If the answer is no:

When can we meet the DJ who will work at my reception so I can see if I feel comfortable with that person/ see if we are on the same page?
If you are not talking to the disc jockey, also ask:
If the disc jockey we want no longer works for your company when our wedding comes up, what will you do?
If you are talking to the disc jockey that will work at your reception:
What do you do the rest of the week?
What kind of experience, background, and education do you have?
Have you received any formal classroom training or live training as a disc jockey?
How long have you been a disc jockey, and how many weddings have you performed at?
Have you handled events of my type and size before?
What are the reasons you think we should hire you?
Do you also Emcee the reception?
How many consultations do you provide in your package prices?
Do you provide an entertainment planner?
Do you meet in person to go over the entertainment planner?
Do you carry liability insurance?
What time do you arrive to setup your equipment?
Hours of service:
Do you wear a suit and tie?
How many songs do you have in your library?
What format is your music in? (i.e. records, cassettes, CD)
Do you provide cocktail/ dinner music?
Do you provide a wireless microphone for speeches?
Do you bring backup equipment with you?
Are basic effects lighting included?
Do you program lighting?
Do you offer lighting and sound upgrades?
How many people will cover the event?
Is a deposit required? If so, how much?
When is the deposit due?
May I make partial payments?
When is the final payment due?
If not, what is the percentage of the service charge?
What is the tax rate?
What is the overtime charge?
Are there any additional charges not mentioned? (i.e. travel, setup, teardown)
Do you provide a written contract and guarantee?
What are the refunds/cancellation terms?

These questions were taken from modernbride.com, theknot.com, weddings.com and a variety of other websites and books.
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Want a PDF copy of these questions to print out? CLICK HERE

Should I add uplighting?

To uplight or not to uplight, that is the question.

The purpose of uplighting is to give you “Total” control of your atmosphere. The least uplighting can do is add an amazing punch of color and highlight otherwise dull flat walls.

Uplighting is not required, much like basic dance lights, scanners, moving heads are not required. The questions listed below may help you in making your decision on whether to add uplighting or not.

• Do you have unique or bright color choices that are not commonly available?
• Do you prefer to be able to change the decor throughout the night, having one color for dinner and another for dancing?
• Do you have a venue that appears a bit bland and seems to be missing a stylist touch?
• Do you want to highlight certain areas of your even, head table, buffet?
• Does your venue use florescent lighting?
• Does your venue lack dimming functionality with lighting?
• Do you want an ambiance like no other?

If you answered yes to any of the above questions, then uplighting might be a cost effective solution.

Cost can be a major factor in the decision making process. The cost of fixtures, size of the venue and time it will take to program specific needs will affect the overall cost. If your budget is tight, this might not be the best option.

Uplighting should not be considered the “Must Have,” but rather a great addition. Consultation with an expert will help you in the decision making process. Visiting the room with Mr. K and critiquing the venue might help to give you a better idea of what uplighting can do for your day. If the room looks elegant and is equipped with dimming fixtures and effects, then minimal or no uplighting is needed. On the other hand, if the room has plan white walls and limited options of lighting, uplighting can completely rejuvenate this room.

The bottom line is, this is your day. You should invest in this once in a lifetime opportunity to make it as memorable as possible. Do solicit options from multiple sources. One company may be biased, but speaking with many will give you a better feel of what’s available.

Hire a Professional for Uplighting

Don’t begin your special day by trusting amateurs. There is a difference between professionals and amateurs. Professionals have tens of thousands of dollars invested. The know their equipment well and the fully understand the results of various effects. For example, knowing how much light is need; too much and your wedding could become a carnival, too little and it will be too dark for photos. Amateurs do not understand the effects of light and how various equipment reacts with each other. Some equipment is not compatible with certain models. Don’t let simple errors ruin your day.

Working with M.R.K.E., you’re getting 15 years of experience in lighting, from concert to theatrical events. Most DJ’s will say they can figure it out or they have something similar, but don’t trust someone who will figure it out; trust someone who knows. You’ll get a free consultation. Upon booking you’ll receive multiple consultations and visits with your vendor to ensure adequate electrical needs and space. With a consultation, M.R.K.E. can provide other resources of companies that provide this kind of service. This will allow you to consult with multiple resources and get a strong aspect on the complexity and cost.